VBS Budge Cost Calculator

Planning your VBS budget? This free calculator helps you estimate every expense—snacks, crafts, curriculum, volunteers, and more. Enter your numbers, see instant totals, and download a professional PDF budget report to present to your church leadership.

VBS Cost Calculator

Complete budget planning for your Vacation Bible School

📊 People & Days

Number of Kids:

Number of Volunteers:

Number of Days:

🧾 Registration

Registration Fee (per child):

Processing Fee (per child):

👧 Per-Child Costs

Snacks (per day):

$0.00

Crafts (per day):

$0.00

Child T-Shirt (each):

$0.00

Take-Home Items (each):

$0.00

🙋 Volunteer Costs

Volunteer T-Shirt (each):

$0.00

Volunteer Hospitality (Fixed):

Volunteer Training & Prep (Fixed):

🧱 Fixed Costs

VBS Kit / Curriculum:

Decorations:

Marketing:

Facility/Utilities:

🧱 Fixed Costs (cont.)

Safety & Security (Fixed):

Parent Night Event:

Follow-Up Materials (Fixed):

Miscellaneous:

🧮 Taxes & Contingency

Sales Tax (%):

Contingency (%):

Do Not Let Your Budget Get Rejected

You just spent 10 minutes calculating your VBS budget. Do not waste that work with a poorly prepared presentation. Get the exact templates, scripts, and examples you need to present with confidence and get approved.

Get the Budget Approval Kit - $12

Need help getting your budget approved? Most VBS budgets aren’t rejected because they cost too much—they’re rejected because they’re presented poorly. Our Budget Approval Kit includes meeting scripts, email templates, and real church budget examples to help you present with confidence and get the funding your VBS deserves.